CASE STUDY
4 Million Records. 177 Legal Entities. Zero Errors
Brisbane Catholic Education
Microsoft Dynamics 365 Data Migration | AX2012 to D365
Brisbane Catholic Education
4 Million Records. 177 Legal Entities. Zero Errors
Brisbane Catholic Education runs one of Queensland's most expansive education networks. Spanning institutions across southern and northern Australia, it is an organisation where operational continuity isn't optional — it's essential.
When the decision was made to move from AX2012 to Dynamics 365, the complexity was significant. 177 legal entities. Decades of institutional data. And zero room for error.
That's where LGS in collaboration with DDPTech came in.
Microsoft Dynamics 365 Data MigrationAX2012 to D365
The Challenge
The BCE and Catholic Education Diocese of Cairns migration presented considerable complexity, driven by the breadth of the institutional landscape and the scale of the underlying data environment. Key challenges included:
Managing data migration across 177 distinct legal entities, each with its own configurations, data structures, and operational requirements
Processing 4 million+ records spanning 5,849 CSV files totaling 35 GB — requiring precise extraction, transformation, and validation
Ensuring complete data integrity throughout the migration lifecycle, with zero tolerance for errors or omissions
Coordinating migration activities across geographically distributed institutions in southern and northern Queensland
Meeting stringent go-live timelines while maintaining uninterrupted operations across both education networks
The Solution
LGS leveraged state of the art market accepted toolsets alongside proven data migration methodology—a governance-led, end-to-end framework designed specifically for complex ERP transformation programs.
Drawing on decades of ERP and data migration expertise, LGS combines deep industry knowledge, Dynamics 365 modules and use cases, with a mature portfolio of migration IP, automation tools, reusable scripts, validation accelerators, mature integration with AX2012, Dynamics 365 and Dynamics LCS services and best-practice frameworks developed and refined across hundreds of successful engagements. This orchestration of technology solution and proven approach enables organizations to streamline migration execution, ensure data integrity, mitigate delivery risk, and accelerate time-to-value throughout their transformation journey.
Applied a proven data migration methodology to establish a structured, repeatable migration process — encompassing data discovery, extraction, cleansing, transformation, validation, and reconciliation
Leveraged state of the art toolsets to automate high-volume data processing, reducing manual intervention and eliminating the risk of human error across 5,849 CSV files
Implemented multi-layer validation controls to ensure data accuracy, completeness, and integrity prior to each migration wave
Maintained continuous governance oversight across all 177 legal entities, ensuring consistent standards and audit-ready documentation throughout the engagement
Coordinated closely with implementation partners and institutional stakeholders to align migration milestones with go-live readiness requirements
Outcomes & Benefits
The engagement delivered measurable outcomes across operational, technical, and strategic dimensions - enabling both education networks to adopt Dynamics 365 with full confidence in the integrity of their data from day one.
100% error-free migration — 4 million+ records delivered with zero data discrepancies across all 177 legal entities
Business-ready data from go-live — both organisations commenced D365 operations on a clean, validated, and fully structured data foundation
Reduced operational risk — the data migration methodology and toolset eliminated reliance on manual processes, significantly reducing project risk exposure
Accelerated time-to-value — automated workflows and reusable migration frameworks compressed timelines without compromising quality
Strengthened governance posture — all migration activities were fully documented, auditable, and compliant with institutional data standards
Scalable delivery model validated — the engagement demonstrated LGSTech’s capacity to manage migrations of comparable scale and complexity for enterprise clients globally
About LGSTech:
LGSTech is the evolution of DDPTech — LGS created the original white-label software for AX2012 to Dynamics365 data migrations, this originated the data migration IP under DDPTech collaboration powering every engagement in this case study. As the original architects of the D365 data migration methodology and toolsets, LGSTech brings proprietary, field-proven capability that no other partner can replicate. Today, LGSTech continues that legacy globally — helping enterprises modernize with confidence and delivering clean, structured, business-ready data from day one.
